上班族英語口語話題37：辦公自動化

37.辦公自動化

我應(yīng)該把這份存在哪一個郵件檔案中?

Which mailing list should I put this in? 

你只要在網(wǎng)上作修改。

You can just make your corrections on line,

• on line在網(wǎng)上

請?zhí)嫖掖蜻@份報告好嗎?

Can you please type this report for me?

For example:

A: Can you please type this report for me?請?zhí)嫖掖蜻@份報告好嗎?

B: Certainly.當然。

這是初稿嗎?

I Is this a rough draft?

For example:

A: Is this a rough draft?這是初稿嗎?

B: Yes, it is. Could you please double space it so I can make corrections?

是的。你能不能隔行打?這樣我才好修改。

• rough draft 初稿

打字格式和上次相同嗎?

Is the typing format the same as last time?

For example:

A: Is the typing format the same as last time?打字格式和上次相同嗎?

B: Yes, it is. Please remember to print the report on the letterhead and use a larger font size.

是的。請記得將報告打印在公司信紙上,采用較大的字體。

• the same as...與……一致的，與……相同的

The two sisters look and speak the same as each other.,

姐妹倆的長相和說話動作都一模一樣。

您能告訴我如何使用中文文字處理機嗎?

I wonder if you can show me how to use the Chinese word processor.

For example:

A: I wonder if you can show me how to use the Chinese word processor. 

您能告訴我如何使用中文文字處理機嗎?

B: Of course.當然可以。

我的企劃你打好了嗎?

Did you get my project typed?

For example:

A: Did you get my project typed?我的企劃你打好了嗎?

B: Yes, and I checked the spelling.是的，而且我也檢查了拼寫。

• get sth. done完成某事

你把它存在什么地方，什么名稱?

What did you save it under?

For example:

A: What did you save it under?你把它存在什么地方，什么名稱?

B: It is on this disk under " Project I". 存在這個磁盤里，叫做“Project I”。

• under表示從屬關(guān)系，在……之下。

哇!這個真漂亮。

Wow, this is really sharp looking.

For example:

A: Wow, this is really sharp looking.哇!這個真漂亮。

B: Thanks. It's all done on computer.謝謝你，這全部是在電腦上做的。

• sharp (adj.)美語俚語中表示"時髦的、漂亮的"。

這個制圖軟件真好。

That's quite a graphic program.

For example:

A: That's quite a graphic program.這個制圖軟件真好。

B: Yes, I can do some nice presentations on it.

是的，我可以用它做出漂亮的圖像。

• quite(adv.)相當，頗;或多或少

He is quite a good player.他是一個相當不錯的球員。

你要復(fù)印幾份?

How many copies?

How many copies would you like?

For example:

A: How many copies?你要復(fù)印幾份?

B: One set of color and three sets of black and white.

一份彩色的，三份黑白的。

你能告訴我傳真機怎么用嗎?

Can you show me how the fax machine works?

Can you tell me how to operate the fax machine?

For example:

A: Can you show me how the fax machine works?

你能告訴我傳真機怎么用嗎?

B: Certainly. Come over here and I'll show you how to operate it.

當然可以。到這兒來，我給你示范如何操作它。

很抱歉告訴你，他們的傳真機壞了。

I'm sorry to tell you that their fax machine is out of order.

For example:

A: Would you please send this fax to Mr. Jackson at Head Office?

請你將此傳真發(fā)給總公司的杰克遜先生好嗎?

B: I'm sorry to tell you that their fax machine is out of order, but they expect it will resume normal service in the afternoon.

很抱歉告訴你，他們的傳真機壞了，預(yù)計下午才能恢復(fù)正常。

• out of order出毛病;發(fā)生故障

出了什么問題?

What's the problem?

For example:

A: What's the problem?出 了什么問題?

B: Well, I was doing fine until I went to save the file and then everything froze.

是這樣，我一直做得好好的，可我要存盤時屏幕就一動不動了。

I can't open my file.

我的文件打不開。 

For example:

A: What's wrong?怎么了?

B: Well, I've got the system running, but I can't open my file.

是這樣的，我把系統(tǒng)打開了，可我的文件打不開。

我想給這個文件加一個密碼。

I want to create a password for this document.

For example:

A: I want to create a password for this document.

我想給這個文件加一個密碼。

B: Press O and then P. Then it will ask you for your password.

按O鍵，再按P，然后它就會讓你輸入你的密碼了。

你把這份合同打印完以后，用這個號碼傳真過去。

When you finish typing the contract, fax it to this number. When you finish with the contract, fax it to this number.

For example:

A: When you finish typing the contract, fax it to this number.

你把這份合同打印完以后，用這個號碼傳真過去。

B: Whose attention should it go to?誰是收件人?

• finish doing sth. 完成做某事，finish 后接 V-ing 形式

他們傳真回來后給我兩份復(fù)印件。

Make sure I get two copies of it after they fax it back.

For example:

A: Make sure I get two copies of it after they fax it back.

他們傳真回來后給我兩份復(fù)印件。

B: I will.我會的。

• make sure 一定要做到;保證

You must make sure to lock your door before you go away. 出門之前一定要鎖門。

倫敦來的傳真到了嗎?

Did that fax come in from London yet? Has the fax from London arrived yet?

For example:

A: Did that fax come in from London yet?倫敦來的傳真到了嗎?

B: No.還沒有。

你確定傳真機可以使用嗎?

Are you sure the fax machine is working?

For example:

A: Are you sure the fax machine is working?你確定傳真機可以使用嗎?

B: Yes, it works fine.是的，傳真機工作得很好。

傳真機占線。

The fax line is engaged.

The fax line is busy.

傳真機失靈。

The fax machine has broken down.

There is something wrong with the fax machine.

The fax machine is out of order.

傳真模糊。

The fax has been muddled.

The fax has been garbled up.

The fax was unclear.

傳真機正在修理。

I have called someone to have the fax machine repaired.

The fax machine is under repair.

少了幾頁。

Some pages are missing.

You've missed out some pages.

縮小二分之一看看。

Let's try reducing it by half.

Let's try it half the size.

寫傳真時有沒有什么要注意的?

Any suggestions for me when I write this fax?

For example:

A: Any suggestions for me when I write this fax?

寫傳真時有沒有什么要注意的?

B: Make sure you include a cover sheet that states the name and fax number of the recipient.

你一定要附上封面頁，上面標明收件人姓名和傳真號碼。

不過結(jié)尾有點兒太啰嗦了。

This closing is a bit much though.

For example:

A: What do you think?你覺得如何?

B: This isn't bad! This closing is a bit much though.

不錯哦!不過結(jié)尾有點太啰嗦了。

你發(fā)傳真給李先生了嗎?

Have you sent this fax to Mr. Li?

Have you faxed it to Mr. Li?

For example:

A: Have you sent this fax to Mr. Li?你發(fā)傳真給李先生了嗎?

B: I have tried several times, but the fax line has been busy.

我試了幾次,但傳真機總是占線。

• send sth. to…把……送到;把......送去

請你再傳一次，好嗎?

I Would you please send me the fax again?

For example:

A: Would you please send me the fax again?請你再傳一次，好嗎?

B: I am sorry. I will send you the fax again right now.

很抱歉。我會馬上給你再傳一次。

你可以把B4復(fù)印件放大50%嗎?

Could you enlarge the B4 copies by 50%?

For example:

A: Could you enlarge the B4 copies by 50%?

你可以把B4復(fù)印件放大50%嗎?

B: You've got it.沒問題。

• 反義句：Could you reduce the B4 copies by 50%?

請復(fù)印一份。

Make a Xerox, please.

Please Xerox a copy.

我并沒有看到你整天在搞這些數(shù)據(jù)。

I don't see how you do all these figures all day.

For example:

A: don't see how you do all these figures all day.

我并沒有看到你整天在搞這些數(shù)據(jù)。

B: Because the computer does it for me，I don't do.

我沒有做，因為是電腦幫我做的。

你的電子郵件網(wǎng)址是什么?

What is your e-mail address?

For example:

A: What is your e-mail address?你的電子郵件網(wǎng)址是什么?

B: It is available in your directory.在你的目錄里面可以找到。

你們辦公室有電子郵件地址嗎?

Does your office have e-mail adress?

For example:

A: Does your office have e-mail adress?

你們辦公室有電子郵件地址嗎?

B: Yes. We couldn't live without it.有的，我們沒有它不行。