商務書信中的十大注意事項

1.切忌主客不分或模糊。

例子: Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.

應改為:Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We決定呀，不是report，)

2.句子不要凌碎。

例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance.

兩個句子應該連在一起:He decided not to audit the last ten contracts because of our previous objections about compliance.

3.結構對稱，令人容易理解。

例子: The owner questioned the occupant's lease intentions and the fact that the contract had been altered with ink markings.

應改為: The owner questioned the occupant's lease intentions and ink alterations of the contract.

4.單復數(shù)不要搞亂，不然會好刺眼，看不舒服。

示范: An authorized person must show that they have security clearance.

5.動詞主詞要呼應。想想這兩個分別：

1.This is one of the public-relations functions that is underbudgeted.

2. This is one of the public-relations functions, which are underbudgeted.

6. 時態(tài)和語氣不要轉變太多?？瓷虅沼⒄Z已經(jīng)是苦事，不要浪費人家的精力啊。

7.標點要準確。

例如: He did not make repairs, however, he continued to monitor the equipment.

改為: He did not make repairs; however, he continued to monitor the equipment.

8.選詞正確。像affect和effect，operative和operational等等就要弄清楚才好用啦。

9.拼字正確。有電腦拼字檢查功能后，就更加不能偷懶。

10.大小寫要注意。非必要不要整個字都是大寫，除非要罵人。例如: MUST change to OS immediately. 外國人就覺得不禮貌和喝令人一樣。要強調(diào)的話，用底線，斜字，粗體就可以了。